Publication Ethics

 

Editorial Policies

Author's Responsibilities

Peer review/responsibility for the reviewers  Editorial Responsibilities
 Publishing Policies

Copyright Policy

 Ahead of Print Policy

ORCID

 

 

 

A. Editorial Policies

 
 

 

 
    1. Journal Ethics  
       
    The Journal is committed to meeting and upholding standards of ethical behavior at all stages of the publication process. We follow closely the industry associations, such as the Committee on Publication Ethics (COPE), International Committee of Medical Journal Editors (ICMJE), European Association of Science Editors  (EASE), and World Association of Medical Editors (WAME), that set standards and provide guidelines for best practices in order to meet these requirements. For a summary of our specific policies regarding duplicate publication, conflicts of interest, patient consent, etc.  
       
    Health Providers has zero tolerance for academic misconduct, including "Duplicate Publication," "Salami Publication," "Plagiarism", "Fake Submissions", "Ghost Authorship", "Fabrication of Data", and "Fake External Reviewer Suggestions". All manuscripts are investigated thoroughly regarding any potential unethical conduct. All of the required documents about the research (clinical trial registration ID, research ethics approval, authorization letter for publishing case reports, etc.) are required. Regarding the plagiarism, all submissions will be checked for potential copy-paste jobs using iThenticate.  
       
    2. Fair Play  
       
    The editors evaluate manuscripts for their intellectual content without regard to the nature of the authors or the host institution including race, gender, sexual orientation, religious belief, ethnic origin, citizenship, or political philosophy of the authors.  
       
     3. Confidentiality  
       
    The editors and editorial staff must not disclose any information about manuscripts to anyone other than the corresponding author, reviewers, potential reviewers, and other editorial advisers as appropriate. In the case of a misconduct investigation, the editor-in-chief may disclose material to third parties (e.g., an institutional investigation committee or other editors).   
       
    4. Acknowledgements  
       
    All contributors who do not meet the criteria for authorship should be listed in an Acknowledgements section. Examples of those who might be acknowledged include a person who provided purely technical help, or a department chair who provided only general support.   
       
     4-1. Third Party Submissions  
   

Where an individual who is not listed as an author submits a manuscript on behalf of the author(s), a statement must be included in the Acknowledgements section of the manuscript and in the accompanying cover letter. The statements must:

 

  • Disclose this type of editorial assistance – including the individual’s name, company and level of input.
  • Identify any entities that paid for this assistance.
  • Confirm that the listed authors have authorized the submission of their manuscript via third party and approved any statements or declarations, e.g. conflicting interests, funding, etc.
 
   

Where appropriate, HP reserves the right to deny consideration to manuscripts submitted by a third party rather than by the authors themselves.

 
       
     4-2. Writing Assistance  
   

Individuals who provided writing assistance, e.g. from a specialist communications company, do not qualify as authors and so should be included in the Acknowledgements section. Authors must disclose any writing assistance –including the individual’s name, company and level of input – and identify the entity that paid for this assistance. It is not necessary to disclose use of language polishing services.

 
    Any acknowledgements should appear first at the end of your article prior to your Declaration of Conflicting Interests (if applicable), any notes and your References.  
       
    5. Funding  
       
    Health Providers requires all authors to acknowledge their funding in a consistent fashion under a separate heading. Please visit the Funding Acknowledgements page on the HP Journal to confirm the format of the acknowledgment text in the event of funding, or state that: This research received no specific grant from any funding agency in the public, commercial, or not-for-profit sectors.  
       
    6. Declaration of Conflicting Interests  
       
    It is the policy of Health Providers to require a declaration of conflicting interests from all authors enabling a statement to be carried within the paginated pages of all published articles.  
    Please ensure that a ‘Declaration of Conflicting Interests’ statement is included at the end of your manuscript, after any acknowledgements and prior to the references. If no conflict exists, please state that ‘The Author(s) declare(s) that there is no conflict of interest’.  
    For guidance on conflict of interest statements, please see the ICMJE recommendations.  
    Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.  
       
    7. Research Ethics and Patient Consent  
       
   

Medical research involving human subjects must be conducted according to the World Medical Association Declaration of Helsinki.

 
   

Submitted manuscripts should conform to the ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals, and all papers  reporting animal and/or human studies must state in the methods section that the relevant Ethics Committee or Institutional Review Board provided (or waived) approval. Please ensure that you have provided the full name and institution of the review committee, in addition to the approval number.

 
   

For research articles, authors are also required to state in the methods section whether participants provided informed consent and whether the consent was written or verbal. Information on informed consent to report individual cases or case series should be included in the manuscript text. A statement is required regarding whether written informed consent for patient information and images to be published was provided by the patient(s) or a legally authorized representative. Please do not submit the patient’s actual written informed consent with your article, as this in itself breaches the patient’s confidentiality. The Journal requests that you confirm to us, in writing, that you have obtained written informed consent but the written consent itself should be held by the authors/investigators themselves, for example in a patient’s hospital record. The confirmatory letter may be uploaded with your submission as a separate file.

 
   

Please also refer to the ICMJE Recommendations for the Protection of Research Participants.

 
   

All research involving animals submitted for publication must be approved by an ethics committee with oversight of the facility in which the studies were conducted. The journal has adopted the Consensus Author Guidelines on Animal Ethics and Welfare for Veterinary Journals published by the International Association of Veterinary Editors.

 
       
    8. Clinical Trials  
       
     Health Providers conforms to the ICMJE requirement that clinical trials are registered in a WHO-approved public trials registry at or before the time of first patient enrolment as a condition of consideration for publication. The trial registry name and URL, and registration number must be included at the Methodology.  
       
    9. Reporting Guidelines  
       
    The relevant EQUATOR Network reporting guidelines should be followed depending on the type of study. For example, all randomized controlled trials submitted for publication should include a completed CONSORT flow chart as a cited figure and the completed CONSORT checklist should be uploaded with your submission as a supplementary file. Systematic reviews and meta-analyses should include the completed PRISMA flow chart as a cited figure and the completed PRISMA checklist should be uploaded with your submission as a supplementary file. The EQUATOR wizard can help you identify the appropriate guideline.  
    Other resources can be found at NLM’s Research Reporting Guidelines and Initiatives.  
       
    10. Authorship  
       
   

Papers should only be submitted for consideration once consent is given by all contributing authors. Those submitting papers should carefully check that all those whose work contributed to the paper are acknowledged as contributing authors. The list of authors should include all those who can legitimately claim authorship. This is all those who:

 
   
  • Made a substantial contribution to the concept or design of the work; or acquisition, analysis or interpretation of data,
  • Drafted the article or revised it critically for important intellectual content,
  • Approved the version to be published,
  • Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content.
 
   

Authors should meet the conditions of all of the points above. Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content.

 
   

When a large, multicenter group has conducted the work, the group should identify the individuals who accept direct responsibility for the manuscript. These individuals should fully meet the criteria for authorship.

 
   

Acquisition of funding, collection of data, or general supervision of the research group alone does not constitute authorship, although all contributors who do not meet the criteria for authorship should be listed in the Acknowledgments section. Please refer to the International Committee of Medical Journal Editors (ICMJE) authorship guidelines for more information on authorship.

 
       
  B. Author's Responsibilities  
       
   
  • Authors should actively participate in the peer review process and provide suitable responses to the comments raised by peer reviewers on time.
 
   
  • All authors must have significantly contributed to the research.
 
   
  • Authors must state that all data in the article are real and authentic.
 
   
  • All authors are obliged to provide retractions or corrections of mistakes.
 
   
  • Copyright: If a manuscript contains any previous published image or text, it is the responsibility of the author to obtain authorization from copyright holders. The author is required to obtain and submit the written original permission letters for all copyrighted material used in his/her manuscripts.
 
       
  C. Peer review/responsibility for the reviewers  
       
    1. Contribution to Editorial Decision  
       
    Peer review assists the editor in making editorial decisions and through the editorial communications with the author may also assist the author in improving the paper. Peer review is an essential component of formal scholarly communication, and lies at the heart of the scientific method.  
       
    2. Promptness  
       
    Any selected referee who feels unqualified to review the research reported in a manuscript or knows that its prompt review will be impossible should notify the editor and excuse himself from the review process.  
       
    3. Confidentiality  
       
     Any manuscripts received for review must be treated as confidential documents. They must not be shown to or discussed with others except as authorized by the editor.  
       
    4. Standards of Objectivity  
       
    Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments.  
       
    5. Acknowledgment of Source  
   

Reviewers should identify relevant published work that has not been cited by the authors. Any statement that an observation, derivation, or argument had been previously reported should be accompanied by the relevant citation. The reviewer should also call to the editor's attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.

 
    6. Disclosure and Conflicts of Interest  
       
    Unpublished materials disclosed in a submitted manuscript must not be used in a reviewer’s own research without the express written consent of the author. Privileged information or ideas obtained through peer review must be kept confidential and not used for personal advantage. Reviewers should not consider manuscripts in which they have conflicts of interest resulting from competitive, collaborative, or other relationships or connections with any of the authors, companies, or institutions connected to the papers.  
       
  D. Editorial Responsibilities  
       
   
  • The Editors-in-Chief have complete responsibility and authority to reject/accept an article.
 
   
  • Editors should have no conflict of interest with respect to articles they reject/accept.
 
   
  • When errors are found in a manuscript, the editors promote publication of correction or retraction.
 
   
  • The anonymity of reviewers is preserved.
 
       
  E. Publishing Policies  
       
    1. Publication Ethics  
       
    MEB is committed to upholding the integrity of the academic record. We encourage authors to refer to the Committee on Publication Ethics’ International Standards for Authors  
    Reviews should be conducted objectively. Personal criticism of the author is inappropriate. Referees should express their views clearly with supporting arguments. Reviewers should identify relevant published work that has not been cited by the authors. Any statement that an observation, derivation, or argument had been previously reported should be accompanied by the relevant citation. A reviewer should also call to the editor's attention any substantial similarity or overlap between the manuscript under consideration and any other published paper of which they have personal knowledge.  
       
    1-1. Plagiarism  
       
    Medical Education Bulletin take issues of copyright infringement, plagiarism or other breaches of best practice in publication very seriously. We seek to protect the rights of our authors and we always investigate claims of plagiarism or misuse of published articles. Equally, we seek to protect the reputation of the journal against malpractice. Submitted articles may be checked with duplication-checking software. Where an article, for example, is found to have plagiarized other work or included third-party copyright material without permission or with insufficient acknowledgement, or where the authorship of the article is contested, we reserve the right to take action including, but not limited to: publishing an erratum or corrigendum (correction); retracting the article; taking up the matter with the head of department or dean of the author's institution and/or relevant academic bodies or societies; or taking appropriate legal action.  
       
    2. Contributor's Publishing Agreement  
       
    Before publication MEB requires the author as the rights holder to sign a Journal Contributor’s Publishing Agreement. Medical Education Bulletin publishes manuscripts under Creative Commons licenses. The standard license for the journal is Creative Commons by Attribution NonCommercial (CC BY-NC), which allows others to re-use the work without permission as long as the work is properly referenced and the use is non-commercial.  
       
  F. Copyright Policy  
    The entire contents of the Medical Education Bulletin are protected under International copyrights. The Journal, however, grants to all users a free, irrevocable, worldwide, perpetual right of access to, and a license to copy, use, distribute, perform and display the work publicly and to make and distribute derivative works in any digital medium for any reasonable non-commercial purpose, subject to proper attribution of authorship and ownership of the rights. The journal also grants the right to make small numbers of printed copies for their personal non-commercial use under Creative Commons Attribution-Noncommercial-Share Alike 4.0 International License. The authors are required to obtain and submit the written original permission letters for all copyrighted material used in his/her manuscripts (Copyright  form).   
       
  G. Ahead of Print Policy  
       
    Articles published online under the Ahead of Print model are considered published and can be cited and quoted using the DOI as the reference source. HP has a policy that changes will not be made after publication of an article without following accepted procedures for making corrections to the scientific record.  
       
  H. ORCID  
       
   

As part of our commitment to ensuring an ethical, transparent and fair peer review process HP is a supporting member of ORCID, the Open Researcher and Contributor ID. ORCID provides a persistent digital identifier that distinguishes researchers from every other researcher and, through integration in key research workflows such as manuscript and grant submission, supports automated linkages between researchers and their professional activities ensuring that their work is recognized.

 
   

We encourage all authors to add their ORCIDs to their HP Track accounts and include their ORCIDs as part of the submission process. If you don’t already have one you can create one here.